Secure Construction File
Management for
Owners.
School Districts.
Higher Education.
Commercial.
Municipalities.
The Vault is where control meets confidence. Purpose-built to rethink how organizations manage information, it gives you instant, secure access to the documents that matter most—streamlining operations, reducing risk, and keeping you ready for whatever comes next.
The Ultimate CYA* Solution for Construction File Management.
*Cover your assets like a legal pro with The Vault.
Stay in the know and out of the courtroom.
Retain records and control.
On a multi-million-dollar construction project, disputes are bound to occur. But construction companies have their own best interests in mind. So having documentation is critical for holding them accountable.
Unfortunately, these companies have you use their project management systems to collaborate and store project files, giving them both access and record control. The Vault enables you to securely store your own records, putting control back in your hands. (Trust us—your attorney will thank you!)
Upload key files from anywhere, anytime.
Construction projects move fast. The Vault helps you keep pace and stay on top of the numerous moving pieces—people, places, and things—with convenient record keeping.
Upload important documents from your laptop, tablet, or phone. You don’t even have to be logged into the system. You can simply email a file to upload!
Store any type of document, any way you want.
The Vault isn’t just for protecting and tracking your construction project records like contracts, change orders, and punch lists. You can store all your organization’s important files, including:
- Emergency operations plan
- Standard operating procedures
- Maintenance records
- Facility assessments
- Personnel files
- Insurance documentation
Our solution also provides various templates for creating different folder structures, so you can choose the best way to manage files for your organization.
A feature-rich solution for construction file management
Whether you’re using a generic file management solution or still relying on file cabinets, upgrade to the CYA solution that’s built with features tailored to school districts and owner’s reps commissioning construction projects.
Unlimited storage
Enjoy limitless storage space for however many projects you’re managing.
Drag-and-drop uploads
Make uploads simple by dragging and dropping files into The Vault.
Folder permissions
Control user access at the folder level with granular security settings.
Mobile accessibility
Use The Vault from any device with its mobile optimized interface.
Folder templates
Create standardized folder structures using prebuilt template.
Unlimited users
Bring in as many project or organizational team members as you need.
Platform security
Keep files safe with Microsoft-built security protocols for every upload.
Audit trail
Keep team members accountable with detailed activity tracking and alerts.
Multi-folder viewing
Access and filter files across multiple folders from a single view.
Data archiving
Store completed project files locally for offline access, even if you stop using The Vault.
Industries We Serve
The Vault is rethinking how organizations manage, access, and protect their most critical documents. Purpose-built for owners, leaders, and teams who carry the weight of accountability, it ensures your files are always organized, secure, and ready—no matter what comes next.
K-12 & Higher Education
K-12 & Higher Education
- Store emergency plans, SOPs, personnel files, and more in one place
- Reduce liability with role-based access and long-term retention
- Simplify leadership transitions with centralized, searchable records
Owners & Owner Representatives
Owners & Owner Representatives
- Archive all project documents securely from pre-construction to closeout
- Deliver clean, organized records to clients or legal teams
- Track user activity, file access, and changes for total accountability
Municipalities
Municipalities
- Centralize contracts, public records, and project documentation securely
- Respond quickly to legal, audit, or public records requests
- Maintain operational visibility through staff or leadership changes
Commercial
Commercial
- Store contracts, as-builts, insurance, and warranty documentation
- Standardize documentation and workflows across your full portfolio
- Monitor equipment replacement cost
Fun fact: The Vault was actually inspired by a school that faced a natural disaster and lost access to critical documents. Interested in this twister of a story? Check it out here.
Enter The Vault
Ready to start covering your assets and protecting your essential project documents? Let us show you around The Vault with a free demo.
