Secure Document Management for School Districts
The A+ Document Management Solution Designed Specifically for School Districts
School districts large and small give The Vault high scores on their document management rubics. No other solution affords administrators the flexibility and control they need to securely store, track, share, and archive important files while also limiting their liability.
Be ready for any threat to people and property
Natural disasters, employee revenge incidents, extreme negligence, dangerous situations – any of these events can occur at a moment’s notice and throw your operations into disarray. Training staff is an essential part of responding to these threats, of course, but you must also have immediate access to critical documentation.
Inspired by a school district that faced a natural disaster and lost access to critical documents, The Vault enables you to house your emergency operations plan, insurance papers, and other documents so they’re always available for reference or distribution to staff or third parties. This way, you can keep people safe, files secure, and restoration efforts prepped and ready.
Limit your district's liability
Whether it’s a construction project, school bus repair, or parental accusation, having proper documentation on hand is important to keep the right parties accountable for their action. But liability isn’t just about what you have available for reference – it’s also about when events took place and policies were active.
That’s why The Vault does more than provide a secure digital storage location for important documents. It enables you to organize and archive files across schools, projects and other categories that fit your specific needs as a snapshot in time. So, if your attorney gets involved, you can hand them a nice digital package to review instead of having them dig through all your paperwork. (Bonuses: Reduced discovery fees and increased privacy!)
Stay upright in the face of turnover
Unfortunately, today’s school districts face teacher shortages and troubling turnover. Couple this the way many schools still operate on a “things have always been done this way” mentality and you have a recipe for disaster. In some cases, a single staff member has knowledge of or access to important files. When they leave, so does that information, forcing other staff members to reinvent the wheel or figure out a workaround.
In The Vault, you can easily assign (and reassign) permissions to individuals – or remove their access entirely. Limit access to only certain campuses, projects, folders, or files. For example, you may hire a temporary contractor who only needs access to a single folder associated with one of your campuses.
Fun fact: The Vault was actually inspired by a school that faced a natural disaster and lost access to critical documents. Interested in this twister of a story? Check it out here.
A feature-rich solution for construction file management
Whether you’re using a generic document management solution or still relying on file cabinets, upgrade to the CYA solution that’s built with features tailored to school districts and owner’s reps commissioning construction projects.
Unlimited storage
Enjoy limitless storage space for however many projects you’re managing.
Drag-and-drop uploads
Make uploads simple by dragging and dropping files into The Vault.
Folder permissions
Control user access at the folder level with granular security settings.
Mobile accessibility
Use The Vault from any device with its mobile optimized interface.
Folder templates
Create standardized folder structures using prebuilt template.
Unlimited users
Bring in as many project or organizational team members as you need.
Platform security
Keep files safe with Microsoft-built security protocols for every upload.
Audit trail
Keep team members accountable with detailed activity tracking and alerts.
Multi-folder viewing
Access and filter files across multiple folders from a single view.
Data archiving
Store completed project files locally for offline access, even if you stop using The Vault.
Enter The Vault
Ready to start covering your assets and protecting your essential project documents? Let us show you around The Vault with a free demo.
