Secure Construction File Management for School Districts and Owner’s Reps
The Ultimate CYA* Solution for Construction File Management
*Cover your assets like a legal pro with The Vault.
Stay in the know and out of the courtroom.
Retain records and control
On a multi-million-dollar construction project, disputes are bound to occur. But construction companies have their own best interests in mind. So having documentation is critical for holding them accountable.
Unfortunately, these companies have you use their project management systems to collaborate and store project files, giving them both access and record control. The Vault enables you to securely store your own records, putting control back in your hands. (Trust us—your attorney will thank you!)
Upload key files from anywhere, anytime
Construction projects move fast. The Vault helps you keep pace and stay on top of the numerous moving pieces—people, places, and things—with convenient record keeping.
Upload important documents from your laptop, tablet, or phone. You don’t even have to be logged into the system. You can simply email a file to upload!
Store any type of document, any way you want
The Vault isn’t just for protecting and tracking your construction project records like contracts, change orders, and punch lists. You can store all your organization’s important files, including:
- Emergency operations plan
- Standard operating procedures
- Maintenance records
- Facility assessments
- Personnel files
- Insurance documentation
Our solution also provides various templates for creating different folder structures, so you can choose the best way to manage files for your organization.
Built with unique needs in mind
While The Vault addresses use cases for multiple industries, including ones in the legal field, our solution was developed to especially serve the needs of:
Owner’s Representatives
Fun fact: The Vault was actually inspired by a school that faced a natural disaster and lost access to critical documents. Interested in this twister of a story? Check it out here.
A feature-rich solution for construction file management
Whether you’re using a generic file management solution or still relying on file cabinets, upgrade to the CYA solution that’s built with features tailored to school districts and owner’s reps commissioning construction projects.
Unlimited storage
Enjoy limitless storage space for however many projects you’re managing.
Drag-and-drop uploads
Make uploads simple by dragging and dropping files into The Vault.
Folder permissions
Control user access at the folder level with granular security settings.
Mobile accessibility
Use The Vault from any device with its mobile optimized interface.
Folder templates
Create standardized folder structures using prebuilt template.
Unlimited users
Bring in as many project or organizational team members as you need.
Platform security
Keep files safe with Microsoft-built security protocols for every upload.
Audit trail
Keep team members accountable with detailed activity tracking and alerts.
Multi-folder viewing
Access and filter files across multiple folders from a single view.
Data archiving
Store completed project files locally for offline access, even if you stop using The Vault.
Enter The Vault
Ready to start covering your assets and protecting your essential project documents? Let us show you around The Vault with a free demo.
